Office Administrator

Job Overview

To provide professional administrative support, ensuring the smooth running of the office, accurate record keeping, excellent customer service, and effective support for company and student programmes. Be available to support company student programmes on at least two Saturdays per month

Responsibilities

• Order and manage stationery, office supplies, kitchen items, and drinking water.
• Maintain organised filing systems and administrative records.
• Assist with general office coordination and daily administrative tasks
•  Prepare attendance registers and meeting documentation.
• Take professional meeting minutes and distribute them when required.
• Ensure registers are completed, captured, and filed accurately.
• Receive, file, and maintain employee leave applications.
• Maintain confidential employee records and documentation
• Welcome and assist visitors, clients, suppliers, and stakeholders.
• Manage reception duties and direct enquiries appropriately.
• Ensure a professional and welcoming office environment.
• Arrange travel, accommodation, and transport bookings when required.
• Prepare and distribute travel itineraries and confirmations
• Support student programmes and events.
• Order food and refreshments for programmes and ensure timely delivery.
• Maintain programme attendance registers and records.
• Assist with programme logistics and administration.

Requirements

• Grade 12 (Matric).
• Office Administration qualification advantageous.
• Previous administration or receptionist experience advantageous.
• Proficiency in Microsoft 365 applications.

Skills

• Strong administration and organisational skills.
• Excellent attention to detail.
• Professional communication and interpersonal skills.
• Ability to multitask and meet deadlines.
• Strong Microsoft Office (Word, Excel, Outlook, Teams) skills.
• Ability to work independently and as part of a team.
• High level of professionalism, integrity, and confidentiality.